Pegasus Valley

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B.O.D. Minutes - 2007/4/14

Minutes for the BoD Meeting of 4/14/07

Attending

President: Elena Moreno "Dru-Kara" (12:11)
Monarch/Secretary: Robert McClenahan "Kate Ghanston"
Treasurer: Jeff Moehn "Mossy"
Prime Minister: Chris Tillman "Styxx Nobleheart"
Liason: Sarah Budai "Tie Dye" (12:11)
Alternate: Cindy Ploen "Shayleigh"

Convened: 11:55 am MDT

Los Lunas Chapter: No contact - Tabled

Shared Feasts: First Feast Free; Shire must contribute 20%; Sharing chapter must
be under DS and have signed contracts. Pass 4-0

Credit Transfer to Santa Fe: Shire must be set up in the ORK. A hard copy of
the records transfered will be retained.

Treasurers Report: Bank: $1277.32 (unchanged) Cashbox: $123.47. Payment made
for storage unit ($39).

Corpora Article I: Accepted as written.

Corpora Article II:

Members: Added stipulation that legal guardian must attend with underage
members.

Voting Members: Add stipulation that dues may not be paid on the day of
elections. Add stipulation that they must have signed in at least six times in
the last six months.

Credits: Regular Meeting: Add caveat for unscheduled events.
Events: Remove sign in validation for attending at another chapter.

B.O.D. Minutes - 2007/5/12

Convened 1:06 pm MDT

Attending:
President: Elena Moreno
Secretary/Monarch: Robert McClenahan
Prime Minister: Chris Tillman
Treasurer: Jeff Moehn
Alternate: Cindy Ploen
Vice President: Richard Silva (1:30pm)

Corpora Article 2: Accepted as modified, provided typo is corrected. Vote 5-0 pass.
Corpora Article 3:
Under General Information:
Added call out for when terms of office start and end.
Moved PM term of office from PM section to here.
Added cross reference to elections and crown qualifications.
Corrected typo.

Under Monarch, Regent, and Champion.
Moved first point to start of responsibilities.

Under Monarch, Regent, Champion, and Guild Master of Reeves
Moved qualifications call out to Article governing Crown Qualifications.

Under Monarch and Regent
Moved awards and honors call out to Article governing Awards and Honors.
Added cross reference under responsibilities.

Under Prime Minister
Moved election and qualifications call out to Elections section under Government.
Eliminated need for written contract for finantial responsibility; made consent given upon taking up the office.

B.O.D. Minutes - 2007/6/9

BoD minutes for 6/9/07

Meeting Called to order at 12:13 pm MDT

Present:
President: Elena Moreno
Monarch/Secretary: Robert McClenahan
Prime Minister: Chris Tillman
Treasurer: Jeff Moehn
Alternate: Cindy Ploen

Corpora Article 3: Officers

Under General Information
Removed clause allowing an Allthing to excuse absenteeism because of attendance at other Amtgard functions. Added clause to allow up to two absences a month be excused with verified

attendance at other amtgard functions.

Under Monarch and Regent
Changed wording on term limit clause to use the number two instead of three; meaning unchanged.

Under Regent
Remove limitation preventing the Regent from receiving awards and honors while in office.

Under Champion
Add responsibility: The champion shall have ultimate responsibility for safety on the field of play.
Changed weapon checks to monthly and removed reference to specific dates. Added clause to cover spot checks.

Under Prime Minister

B.O.D. Minutes - 2007/7/14

Attending:

President: Elena Moreno
Monarch/Secretary: Robert McClenahan
Prime Minister: Chris Tillman
Treasurer: Jeff Moehn
Alternate: Cindy Ploen

Convened 12:15 pm mdt

Board Vacancies: No interest has been expressed to any board members; Vacancies will be announced at Allthing.

Waiver Updates for 2007: Only applies to Waivers on file dated prior to 1/1/07. A separate signature sheet be generated; signing this sheet will attest that the individuals waiver has been

reviewed and the information is still accurate. If the information on the waiver is inaccurate a new waive shall be filed.

Corpora Article 3: (Officers) Accepted as modified.

Corpora Article 4: (Positions)

Under Marshal:
Changed reference to passing a reeve test to being a member of the reeve guild; passing a reeve test is the requirement to be in the reeve guild.
Added notation that the position of may be filled by a group of people in rotation.
Removed vacancy notes.

Consolidated all types of guildmaster into one group: Guild Masters with Common call out for general responsibilities.
Added subsection for Fighting Guilds (all standard classes and monsters)

B.O.D. Minutes - 2007/8/11

Attending:

President: Elena Moreno
Monarch/Secretary: Robert McClenahan
Prime Minister: Chris Tillman
Treasurer: Jeff Moehn
Alternate: Cindy Ploen

Call to Order: 12:40 pm mdt

Corpora Article IV: Positions
Review:
Particular attention called to new combined Guild Master section.

Scribe: Added call out for PM to submit a dues paid list for the newsletter.
Added a notation that the newsletter should be disseminated monthly.

Concern expressed over New Guild Master of Heraldry being separate from other Guild Masters. As a "lifetime" position consensus was to keep it separate. Suggestion made to change the name of the position, idea like but lacked a acceptable alternate name.

Glenalth was previously contacted about the Troll position. He commented, "I can do monthly updates if people give me things to update with on a monthly basis."

Corpora Article IV: Positions
Accepted with minimal changes

Corpora Article V: Government
First Discussion

Under Elections:
Election Official:
* Add notation that since the Prime minister has a seat on the board he is disqualified from running board elections.

B.O.D. Minutes - 2007/9/15

Attending:
Monarch: Andre Reyes
Prime Minister: Chris Tillman
Secretary: Robert McClenahan
Treasurer: Jeff Moehn
Alternate: Cindy Ploen

Convened: 12:15pm mdt

Move to fill vacancies:

Andrea Heacock-Reyes as President: Pass 5-0
Kennette Weatherford as Vice-President: Pass 5-0
Chris Shattuck as Liaison: Pass 5-0

Corpora Article V: Government

Under Elections: Clarified statement regarding the invalidation of proxy votes.

Under Impeachment: Removed veto clause if monarch or prime minister is the subject. Added clause allowing other officers to override the veto.

Under Dues: Moved newsletter entitlement to Membership article with other benefits of paying dues.

Article Tabled until full corpora review.

Article VI: Crown Qualifications

Under General information and Qualification Requirements: Changed call out of entering fighting events to qualifying in fighting events.

B.O.D. Minutes - 2007/10/13

Members Attending:

President: Andrea Heacock-Reyes
Vice-President: Kennett Weatherford
Monarch: Andre Reyes
Prime Minister: Chris Tillman
Secretary: Robert McClenahan
Alternate: Cindy Ploen
Treasurer: Jeff Moehn (1:15)
Liaison: Chris Shattuck (1:10)

Convene: 12:32 pm mdt

Corporate Status:
Needs to be renewed.
Robert - to determine what contractual obligations Pegasus Valley has towards having/maintaining corporate status.
Cindy - to look into what is needed to gain state/federal corporate status.
Andrea - to contact a former member who previously worked towards our corporate status.

Disposition of contracts with Dragon Spine and Burning Lands needs to be determined. Task not delegated.

Treasurers Report:
$364.54 in cash box
$724.95 in bank
$1089.49 total

PM Audit
Records will need to be audited before the next PM takes office.
Since election is after next board meeting, the audit official will be determined from the corpora and a date will be set at the next board meeting.

Corpora Discussion:

B.O.D. Minutes - 2007/11/10

Attending

President Andrea Heacock-Reyes
Vice President Kennette Weatherford
Monarch Andre Reyes
Secretary Robert McClenahan
Prime Minister Chris Tillman
Alternate Cindy Ploen
Treasurer Jeff Moehn
Liaison Chris Shatuck

Convene 12:53 pm mst

PM Audit: Shall be conducted by the treasurer on or about midreign to be reported on at the next board meeting.

Audit shall include:
POBox Number and keys, date of last payment, and due date of next payment
Sign-in sheets, waivers, and ORK password
Review bank statements and verify funds.
Review work for kingdom audit.

BoD will discuss changing of signers on bank account at next meeting.

Corporate Status:

Corporate status is not required by either contract with Amtgard Inc or Dragonspine corpora. Verbiage on Dragonspin Contract unavailable.
Contact with Elspeth suggests that we need state status before we can get federal.
Cindy will request any documents available from the state corporation commission.
Robert will visit the IRS office and attempt to get our Tax ID#
The pros and cons of the various tax status will be discussed at the next board meeting.

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