Meeting Minutes

B.O.D. Minutes - 2007/9/15

Monarch: Andre Reyes
Prime Minister: Chris Tillman
Secretary: Robert McClenahan
Treasurer: Jeff Moehn
Alternate: Cindy Ploen

Convened: 12:15pm mdt

Move to fill vacancies:

Andrea Heacock-Reyes as President: Pass 5-0
Kennette Weatherford as Vice-President: Pass 5-0
Chris Shattuck as Liaison: Pass 5-0

Corpora Article V: Government

Under Elections: Clarified statement regarding the invalidation of proxy votes.

Under Impeachment: Removed veto clause if monarch or prime minister is the subject. Added clause allowing other officers to override the veto.

Under Dues: Moved newsletter entitlement to Membership article with other benefits of paying dues.

Article Tabled until full corpora review.

Article VI: Crown Qualifications

Under General information and Qualification Requirements: Changed call out of entering fighting events to qualifying in fighting events.

B.O.D. Minutes - 2007/10/13

Members Attending:

President: Andrea Heacock-Reyes
Vice-President: Kennett Weatherford
Monarch: Andre Reyes
Prime Minister: Chris Tillman
Secretary: Robert McClenahan
Alternate: Cindy Ploen
Treasurer: Jeff Moehn (1:15)
Liaison: Chris Shattuck (1:10)

Convene: 12:32 pm mdt

Corporate Status:
Needs to be renewed.
Robert - to determine what contractual obligations Pegasus Valley has towards having/maintaining corporate status.
Cindy - to look into what is needed to gain state/federal corporate status.
Andrea - to contact a former member who previously worked towards our corporate status.

Disposition of contracts with Dragon Spine and Burning Lands needs to be determined. Task not delegated.

Treasurers Report:
$364.54 in cash box
$724.95 in bank
$1089.49 total

PM Audit
Records will need to be audited before the next PM takes office.
Since election is after next board meeting, the audit official will be determined from the corpora and a date will be set at the next board meeting.

Corpora Discussion:

B.O.D. Minutes - 2007/11/10


President Andrea Heacock-Reyes
Vice President Kennette Weatherford
Monarch Andre Reyes
Secretary Robert McClenahan
Prime Minister Chris Tillman
Alternate Cindy Ploen
Treasurer Jeff Moehn
Liaison Chris Shatuck

Convene 12:53 pm mst

PM Audit: Shall be conducted by the treasurer on or about midreign to be reported on at the next board meeting.

Audit shall include:
POBox Number and keys, date of last payment, and due date of next payment
sheets, waivers, and ORK password
Review bank statements and verify funds.
Review work for kingdom audit.

BoD will discuss changing of signers on bank account at next meeting.

Corporate Status:

Corporate status is not required by either contract with Amtgard Inc or Dragonspine corpora. Verbiage on Dragonspin Contract unavailable.
Contact with Elspeth suggests that we need state status before we can get federal.
Cindy will request any documents available from the state corporation commission.
Robert will visit the IRS office and attempt to get our Tax ID#
The pros and cons of the various tax status will be discussed at the next board meeting.

B.O.D. Minutes - 2007/12/15


President: Andrea Heacock-Reyes
Monarch: Andre Reyes
Vice-President: Kennette Weatherford
Prime Minister/Secretary: Robert McClenahan
Treasurer: Jeff Moehn

Convened: 12:37pm

Corporate Status Discussion: Primary Absent; Discussion Tabled.

Treasurer's Report:
Feast Costs: Food $125 + Hall $65
Feast Proceeds: $80
Feast Net: -$110

Bank Account: $659.95
Cash Box: $288.44

Discussed Additional Fundraising Efforts:
Proposed Efforts:
Additional Donors for Bake Sale Effort.
Sale of Class Sashes and Safe Weapons.

PM Audit Report: No Anomalies - Transfer of Documents Successful.

Board Elections:
Determined not to delay elections to February as has been done in the past.
Elections set for January 12th 2008.

Adjourned 12:58pm

Robert McClenahan

Board of Directors

Current and past members of the Board of Directors and archive of meeting minutes.


President: Robyn Richards (Cassandrah)
Vice-President: Adam Wester (Silk)
Treasurer: Jeff Moehn (Mossy)
Secretary: Andrea Reyes-Heacock (Lila)
Liason: James Wright (Orgy)
Alternate: Shawnna Wright (Beladonna)


President: Andrea Heacock-Reyes (Lila)
Vice-President: Andre Reyes (Alucard)
Treasurer: Jeff Moehn (Mossy)
Secretary: Robert McClenahan (Kate)
Liason: Empty
Alternate: John Riley (Tiwaz)

B.O.D. Minutes - 2007/3/17

President: Dru-Kara
Monarch/Secretary: Kate
Treasurer: Mossy
Prime Minister: Styxx
Populace: Shayleigh

Call to order: 11:46am MDT

B.O.D. Minutes - 2006/2/25

PV BOD Meeting Minutes - February 25, 2006
Contributed by Datura

Location: IHOP on Menaul & Pennsylvania

Attendance: Cindy, Chris, Andrea, Andre, Annette, Steve, Will, Jolie, & Mossy.

Called to order: 12:13 P.M.

Highland Games Meeting - 2004/5/9

Highland Games Committee Meeting - 5/9/2004

Meeting started at 6:00PM

In attendance are:
Baronette Alexar (presiding)
Lord Squire Teleil
Regent Scotia
Squire Riff Raff (secretary)
Lord Walker
Lady Squire Kyrie
Marquis Glenalth
Mossi, his wife, and son

We ate pizza until 6:30PM

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